Shared Account Policy & Best Practices
danfish@CPSpac.org
pw NewJesery but like spelled correctly lol
Notice: This account is designated primarily for scheduling and Google Calendar utilization. Please refrain from using this account for high-volume email correspondence.
Account Security Guidelines
- Password Management: Authorized users must update the account credentials immediately upon initial assignment to ensure access control integrity.
- Enforce Strong Authentication: Ensure multi-factor authentication (MFA) is configured appropriately if direct login is required.
- Access Audits: Permissions and access logs should be reviewed periodically to verify that only authorized personnel retain access.
Calendar & Resource Management Best Practices
- Delegated Access: Rather than sharing credentials directly, utilize Google Workspace delegation features to grant specific users management rights over the calendar or inbox.
- Dedicated Resources: For shared equipment or rooms, utilize designated "Resource Calendars" rather than standard user accounts to streamline scheduling.
- Automated Responders: Maintain an active vacation responder or auto-reply to direct external email senders to the appropriate primary contact channels.